2. Types of Information Collected: To ensure that only authorized persons have access to user supplied information on THE SITES, information is collected, and its access is limited, including:
2.1. Registration. In order to use portions of THE SITES, a user must first complete the registration process. During registration each user is required to give contact information (such as name and email address). We use this information to contact the user about services on our site for which the user has expressed interest. In order to access the more advanced features of THE SITES, and to include and later edit their information on properties a user must be a member. We require a member to have a unique username and password to restrict access to confidential information and rights to revise or update information that member previously posted.
2.2. Orders. A user purchasing access to THE SITES, or other goods or services from THE SITES, will be required to provide contact information (including name, billing address, shipping address, e-mail address) and financial information (including the card owner's name, billing address, credit card number, and expiration date). This information is not made available to any one other than the user's bank and THE SITES billing staff.
2.4. Legal Disclaimer. Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law when we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order, or legal process.
2.5. Aggregate Information (non-personally identifiable). We may share aggregated demographic information with our affiliates and/or advertisers not linked to any personally identifiable information.
3. Who Has Access to Information:
3.1. User Consent. To access portions of THE SITES, a user is required to give certain information to ensure that user is authorized to access the information requested. The confidential portion of that information is accessible only by that user and the support staff who administer THE SITES, who are bound by CCIM's confidentiality agreements and policies.
3.2. User Request. To fulfill a user's request for information, that user may consent, actively or passively, to have certain information sent to THE SITES, an affiliate, or a third party vendor to allow an appropriate response with the information the user requested.
3.3. Suppliers to THE SITES. To provide users requested information, features, content, and/or analysis certain information about and concerning a user may be supplied to a third party. Users who do not wish to have those features can restrict access to their information by following one or more of the procedures described below.
3.4. Third Party Intermediaries. We use an outside shipping company to ship orders, and a credit card processing company to bill users for goods and services.
3.5. Affiliates. Users and members may also belong to other organizations which are affiliated with THE SITES, with which we may share information on membership and use in order to grant a user or member access to certain portions of THE SITES. In addition THE SITES may have contractual and other relationships with organizations in order to improve the features of, and information within, THE SITES. These third parties are not allowed to use personally identifiable information except for the purpose of providing those described items.
3.6. Business Transitions. In the event THE SITES goes through a business transition, such as a merger, being acquired by another company, or selling a portion of its assets, user's personal information will, in most instances, be part of the assets transferred. Users will be notified via notice on THE SITES prior to a change of ownership or control of their personal information. If as a result of the business transition, the users' personally identifiable information will be used in a manner different from that stated at the time of collection they will be given choice consistent with our notification of changes section.
3.7. Supplementation of Information. In order for THE SITES to properly fulfill its obligation to users it is necessary for us to supplement the information we receive with information from third party sources, including:
3.7.1. Credit Check. For example, to determine if users qualify for an extension of credit, we may use their name and social security number to request a credit report. Once we determine a user's credit-worthiness, this document is not shared with others.
3.7.2. ID Address Verification. We may use third party software and/or vendors to verify a user's identity or address to preclude spam or other inappropriate communication with other users.
3.7.3. Purchasing History. In order for THE SITES to enhance its ability to tailor THE SITES to a user's preference, we may combine information about the purchasing habits of users with similar information from our affiliates to create a personalized user profile. When a user makes a purchase or other transaction with an affiliate either of these two companies, the companies [we] collect [and share] personal [and demographic] information back with us.
3.7.4. Enhancement of Marketing Profile. We may acquire third party marketing data and add it to our existing user database to better target our advertising and provide pertinent offers we think our users would be interested in. We use this information to enhance or overlay the "profile” of individual users. This aggregate marketing data is therefore tied to the users' personally identifiable information.
4. Means of Collecting Information: In order to provide users optimal access and features, THE SITES collects information in several ways, including:
4.1. Orders. We request information from a user ordering goods or services. A user must provide contact information (such as name, email, and shipping address) and financial information (such as credit card number, expiration date). This information is used for billing purposes and to fill customer's orders. If we have trouble processing an order, the information is used to contact the user.
4.2. Use of Information. Users and members who post information to, and use information from, THE SITES are each given a profile which tracks and records usage. This enables THE SITES to verify that only appropriately authorized members post and edit property information. Profiles also allow the tracking of usage to assist in assuring users that the information on THE SITES is accurate and up to date.
4.3. Profile. We may store information that we collect through cookies, log files, clear gifs, and/or third parties to create a profile of our users and members. A profile is stored information that we keep on each individual user and member that details their viewing and usage preferences. Consequently, collected information is tied to the users personally identifiable information to provide offers and improve the content of THE SITES for the user. This profile is used to tailor a user's visit to THE SITES. Your profile is shared in aggregate form only.
4.4.1. A cookie is a piece of data stored on the user's computer tied to information about the user. We use both session ID cookies and persistent cookies. For the session ID cookie, once users close the browser, the cookie simply terminates. A persistent cookie is a small text file stored on the user's hard drive for an extended period of time. Persistent cookies can be removed by following Internet browser help file directions but may cause portions of THE SITES to no longer be available to that user.
4.4.2. By using a cookie with our site, users would not have to log in a password more than once, thereby saving time while on our site. If users reject the cookie, they may still use our site. The only drawback to this is that the user will be limited in some areas of our site. For example, the user may not be able to become a member entitled to post or edit that member's previously entered property information. Persistent cookies enable us to track and target the interests of our users to enhance the experience on our site.
4.5. Email Sent through Sites: Some sites (e.g., ciremagazine.com) allow users to email copies of articles to others. We retain logs of the sender's name and email address as well as the receivers to address possible questions of spamming.
4.6. Third Party Advertising. The ads appearing on this web site are delivered to users by various advertising affiliates. Information about users' visit to this site, such as number of times they have viewed an ad (but not user name, address, or other personal information), may be used to serve ads to users on this site.
5. Communications from THE SITES:
5.1. Membership Confirmation. We send all new members a welcoming email to verify password and username.
5.3. Service Announcements. On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account. However, these communications are not promotional in nature.
5.4. Customer Service. We communicate with users on a regular basis to provide requested services and in regards to issues relating to their account we reply via email or phone, in accordance with the users wishes.
6. User Elections to Further Restrict Use of Personal Information:
6.2. Surveys. From time-to-time our site may request information from users via surveys. Participation in these surveys is completely voluntary and the user therefore has a choice whether or not to disclose requested information. The requested information typically includes contact information (such as name and shipping address), and demographic information (such as zip code). Contact information may be used and/or shared with the survey sponsors. Survey information may be used for purposes of monitoring or improving the use and satisfaction of this site. Though we may use an intermediary to conduct these surveys, they may not use users' personally identifiable information for any secondary purposes.
7. Security: THE SITES takes every precaution to protect our users' and members' information. When users submit sensitive information via the web site, their information is protected both online and off-line.
7.1. When our registration/order form asks users to enter sensitive information (such as credit card number and/or social security number), that information is encrypted and is protected with the best encryption software in the industry - SSL.
7.2. While on a secure page, such as our order form, the lock icon on the bottom of Web browsers such as Mozilla, Firefox, and Microsoft Internet Explorer becomes locked, as opposed to un-locked, or open, when users are just "surfing". While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect user-information off-line. All of our users' information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (for example, our billing clerk or a customer service representative) are granted access to personally identifiable information.
8. Children's Guidelines: We at CCIM are concerned about protecting children's privacy and follow these guidelines:
THE SITES does not:
8.1. Direct its content or features to children.
8.2. Collect online contact information targeted to children without prior parental consent or parental notification, which will include an opportunity for the parent to prevent use of the information and participation in the activity. Without prior parental consent, online information targeted to children will only be used to respond directly to the child's request and will not be used for other purposes without prior parental consent.
8.3. Collect personally identifiable offline contact information which CCIM is aware is from a child without prior parental consent.
8.4. Distribute to third parties any personally identifiable information which CCIM is aware is from a child without prior parental consent.
8.5. Give the ability to publicly post or otherwise distribute personally identifiable contact information which CCIM is aware is from a child without prior parental consent.
8.6. Entice a child to this web site by the prospect of a special game, prize or other activity.
9. Changes to This Policy:
10. Contact Information: Please contact: [email protected] with questions or concerns regarding this statement.